Website Policy

1. Introduction

The official website of Holy Cross College serves as the primary digital gateway for communication, academic information dissemination, student services, and institutional branding.

This Web Policy defines the standards, responsibilities, and procedures for maintaining, updating, and securing the college website to ensure accuracy, consistency, accessibility, and reliability.

2. Objectives of the Web Policy

• To ensure the website remains updated, accurate, and relevant at all times.
• To maintain a consistent institutional identity and branding.
• To provide transparent and timely information to stakeholders.
• To ensure data security, privacy, and integrity.
• To define clear roles and responsibilities for content management.
• To support digital governance and academic audit compliance.

3. Scope of the Policy

This policy applies to:

• Official college website and all subdomains.
• Departmental web pages hosted under the institutional domain.
• Event pages, announcements, and notices.
• Academic, administrative, and examination-related content.
• Multimedia content (images, PDFs, videos, documents).

4. Web Cell Structure and Responsibilities

4.1 Web Administrator

• Overall control of website structure and hosting.
• Approval of major changes and updates.
• Monitoring uptime, backups, and security.
• Coordination with hosting provider and developers.

4.2 Web Coordinator

• Supervision of daily website operations.
• Verification of content before publishing.
• Coordination with departments and IT team.
• Ensuring compliance with policy standards.

4.3 Department Web Coordinators

• Submission of updated departmental content.
• Providing timely notices, reports, and academic updates.
• Ensuring accuracy of published information.
• Maintaining departmental web pages.

4.4 Content Editors / Upload Team

• Formatting and uploading content.
• Ensuring consistency in fonts, layout, and structure.
• Updating announcements, circulars, and events.
• Maintaining document archives.

5. Content Management Policy

• All content must be officially approved before publishing.
• Information must be accurate, current, and relevant.
• Content should follow a standard format and style guide.
• Duplicate or outdated content must be removed regularly.
• Academic updates must be published within 24–48 hours of approval.

6. Website Update Frequency

Content Type	Update Frequency
Notices & Circulars	Daily / As Required
Academic Announcements	Weekly / As Needed
Department Updates	Monthly
Event Galleries	Within 3–5 Days of Event
Faculty Information	Quarterly
Infrastructure Updates	As Changes Occur

7. IT and Data Security Policy

• Secure login credentials for all admin users.
• Regular password updates and access control.
• Periodic website backup (daily/weekly).
• Protection against malware, SQL injection, and unauthorized access.
• SSL encryption for secure data transmission.
• Limited admin access based on roles.

8. Content Approval Workflow

1. Department prepares content.
2. Submission to Web Coordinator.
3. Verification and editing by Web Team.
4. Approval by Principal / Authorized Authority.
5. Publishing on website.
6. Archival of old content (if replaced).